Subsequent to the amendment of rules and regulations by UGC/MHRD, pertaining to M.Phil and Ph.D programmes that affect the duration of the programmes and consequently, the students’ stay in hostels also stand amended.
The duration of stay in the hostels for all students admitted into the university after April 2016 will be as follows:
| Programme of study | Earlier duration of stay | Maximum Duration of stay as amended |
| Integrated Programme | Five years | Five years. Three years (for those wanting to exercise the exit clause after three years. |
| PG programmes | Two years | Two years. Three years for MPA (Theatre Arts) |
| MCA | Three years | Three years |
| M.Phil | Two years (1-1/2+1/2 years) | Two years (have to mandatorily vacate on completion of Two years). However,
· Relaxation Persons with Disability (with up to more than 40% disability) for up to One year with valid reasons. · Relaxation for women for up to One year on grounds of Maternity/Child Care leave. · Total duration for PWDs and Women with valid reasons for up to THREE YEARS. · Subject to submission of Maternity Leave certificate for up to 240 days in the entire programme duration |
| Ph.D | Six years (5+1 year extension) | Six years (have to mandatorily vacate on completion of Six years). However,
· Relaxation for Persons with Disability (with up to more than 40% disability) for up to Two years with valid reasons. · Relaxation for women for up to Two years on grounds of Maternity/Child Care leave. · Total duration for PWDs and Women with valid reasons for up to EIGHT YEARS. · Subject to submission of Maternity Leave certificate for up to 240 days in the entire programme duration |
Henceforth, the following norms shall also apply:
- An academic extension does not automatically entitle a student for hostel accommodation and is co-terminus with the duration prescribed above.
- Students will need to hand over the keys to the room to the office staff once they have completed their course. Not doing so will lead to a penalty of Rs.70/day of overstay.
- Boarders will have to vacate the room right when they apply for No Dues Certificate. This is also applicable to M.Phil and Ph.D scholars when they are ready to submit their thesis. They will need to plan to vacate the hostel well in advance on completion of prescribed duration above.
- A maximum duration of seven days’ relaxation may be provided as per the Warden and Chief Warden’s discretion provided the student gives an undertaking to this effect. The boarder will be required to make a payment of Rs.70/day for the number of days relaxed. This applies to students of all categories.
- If a boarder does not adhere to the norms stated above, the Warden/Chief Warden reserves the right to take possession of the room with help from University Security immediately and allot it to the next student in the seniority list maintained by the Warden’s office.
- PhD and M.Phil. Scholars, who opt for deregistration on any ground, are not entitled for hostel accommodation or on registration. They cease to be the boarders forthwith from the day of obtaining their “No dues certificates”.
- The university may also withhold certificates/ results of students who fail to adhere to these rules.
- M.Phil/ PhD scholars under Faculty Development Programme and earning a salary will be required to pay hostel room rent as per norms.
Provision of Hostel accommodation:
- Hostel accommodation will be provided only to those residing beyond GHMC limits. Students staying within GHMC limits cannot be considered for hostel accommodation.
- Priority will be given to outstation students on production of valid proof of residence.
- Accommodation will be provided only to those who have valid semester registration. Students who fail to register for a semester within the deadline will be asked to vacate the hostel.
- Repeaters in any programme will not be provided hostel accommodation
- Reservation norms as applicable in the university will also be followed in each hostel. Students with Physical Disabilities shall be provided accommodation on the ground floor only.
- Students requiring hostel accommodation shall also provide an undertaking that they shall not damage any property or misuse any kitchen-related crockery/ equipment. Failure to do so shall attract fines that will be recovered by the Warden/ Chief Warden. The same undertaking will also mention that they will vacate the hostel on completion of the prescribed duration of stay.
- No hostel accommodation will be provided for those wanting to pursue a second programme for a similar degree. For example, a student wanting to pursue a second PG programme in the university will not be provided accommodation.
- Students of Centre for Distance Education and Virtual Learning are not eligible for hostel accommodation.
Stay in hostels during vacation:
- Students other than M.Phil and Ph.D scholars will need to vacate their hostel during vacations. However, those wanting to stay back during vacations for the valid reasons mentioned below will need to shift to other hostels where required.
- Students/ Departments will need to provide/ endorse proof in respect of their claims for stay during vacations.
Requests for stay during vacation will be entertained only on the following grounds:
- Official Internship as prescribed by an academic programme
- Summer projects by MCA/M.Tech students
- Summer courses, if offered by the CIS.
- UGC/NET/CSIR/SLET examinations, provided the schedules have been announced by the agency concerned as on the date of notification for stay during vacation period.
- Competitive examinations announced by State and Central governments only.
- No other competitive examinations will be considered.
- Stay in hostels during vacations on grounds of participating in department/ faculty projects will not be considered.
Schools/ Departments/ Centres will need to provide a list of students undergoing official internships along with letters of proof to the Chief Warden’s Office well before the end-semester schedule is announced. This applies only to those residing in the university hostels.
